Issuing a notarized copy is a legally significant procedure that confirms the authenticity of a document without the need to provide the original. Such a copy has full legal force and is recognized by government agencies, consulates, courts, educational institutions and commercial structures both in Ukraine and abroad. It is indispensable if it is necessary to confirm the contents of a passport, diploma, certificate or contract without handing over the original to others.
Notarization is especially relevant for visa support, apostille, filing documents in court, for study or to a bank. Unlike a regular photocopier, a notarized copy is issued only upon presentation of the original and is certified by the personal signature and seal of the notary.
A notarized copy is necessary in all cases when the original document cannot be provided or it is undesirable to transfer it to third parties. This is especially relevant when submitting papers to government and international bodies where confirmation of the authenticity of the document is required.
For example, to apply for a visa at the German Embassy, apply for study at EU universities or receive an inheritance abroad. Such a copy allows you to use a duplicate with full legal force and minimize the risk of losing the original.
In order to receive a notarized copy, you must personally present the original document. The notary checks its authenticity, integrity, absence of erasures and then makes a copy on which a seal, signature, registration number and date of certification are applied. The procedure takes from 15 to 30 minutes. In some cases, urgent issuance within an hour is possible.
The notary is responsible for the copy's compliance with the original, which makes this form of certification legally protected and recognized internationally. Detailed information on the requirements and form of the copy can be found on the website of the Ministry of Justice of Ukraine.
You can get a notarized copy directly from a notary, but it is more convenient to use the service of a translation agency that cooperates with accredited notaries. This will save your time and eliminate errors in filing.
At Tourservice.com.ua we take on all stages - from document verification to certification and delivery to the client.
We work throughout Ukraine, and if necessary, we send abroad. Finished copies can be delivered by Nova Poshta within 1-2 days. Consultation on the online application is also possible. We guarantee that your documents will be completed correctly, accepted without revision and meet the requirements of embassies, courts and other structures.
A simple copy is a regular reproduction of a document made on a printer, photocopier or scanner. It does not carry any legal force and can be changed, forged or challenged. Such copies are not accepted by government agencies, embassies, universities or courts if the requirements indicate mandatory notarization. This is a critical difference that is important for every applicant to understand.
A notarized copy of a document is an officially certified duplicate created on the basis of the presented original. The notary checks the original for erasures, corrections, damage, and then certifies the conformity of the copy. A notarized copy must indicate the date, a round seal of the notary, his full name, registration number and sometimes the type of document. A note is also made indicating which document the duplicate was made from: the original or a certified copy. The key difference is that the notary is legally responsible for certifying the copy. This means that the state confirms that the presented duplicate can be used equally with the original. For example, when applying for a visa at the Canadian Embassy or for confirmation of education through WES, only notarized documents are accepted.
Important: a notarized copy is made exclusively from the original. It is impossible to certify a regular photocopy brought without a supporting document. It is also prohibited to make changes after certification. Any edits require a new copy.
At tourservice.com.ua, you can order notarization without a personal visit: we collect the scan, check, process and deliver it throughout Ukraine or prepare an electronic version for preliminary submission to the consulate.
Notarization of a copy is possible only if there is an authentic, legible, official document. This is an important condition, since the notary certifies not just a copy, but its compliance with a specific original, which is checked on the spot.
Certification is used in dozens of situations - from filing documents in court to international evaluation of education. In practice, the following are notarized:
Important: a notary has the right to refuse certification if the document:
It is also worth considering that some documents require translation and preliminary certification by a translation agency before notarization. On tourservice.com.ua you can order a turnkey service: translation, notarization, delivery of the original. We work all over Ukraine and know the requirements of all consulates and courts. If you are not sure whether a specific document can be certified, please contact us for a free consultation. We will promptly check the possibility of certification and advise you on what steps to take.
The validity period of a notarized copy of a document is not officially limited by Ukrainian law. However, in practice, receiving institutions set their own requirements. For example, to submit documents to consulates of EU countries, a notarized copy must be issued no earlier than 90 days before submission. Banks, universities or notaries within the country accept copies certified even 6-12 months ago, provided that the information remains relevant.
The cost of the service depends on:
The average price for a notarized copy in Ukraine is from 100 to 400 UAH. Some categories of documents, especially multi-page ones, may cost more. In case of urgent processing, an accelerated rate is added.
If additional translation is required before certification, it is calculated separately.
You can issue a notarized copy:
On the website Tourservice.com.ua we offer a turnkey service: accepting documents online, checking, transferring to a notary, issuing a certified copy and delivering to the client. We work throughout Ukraine, and if necessary, we send documents abroad. Delivery is carried out via "Nova Poshta", online or telephone consultation is possible. If you are not sure about the relevance of your copy, just send it to us for verification.
We will assess the legal force free of charge, tell you whether it is worth reissuing, and offer the most advantageous registration option. Notarized copy for submission abroad.
When issuing documents for use abroad, it is important to understand that most foreign institutions require notarized copies, not just translations. This applies to embassies, consulates, foreign universities, migration and tax authorities.
For example, when applying to a German university, you may need notarized copies of certificates and diplomas with a translation prepared according to the rules of DAAD. Some countries, such as Canada or the USA, require that copies and translations be issued through certified bureaus, but notarization is also necessary. For example, when submitting documents to WES, a notarized copy of the document confirms its authenticity and relevance.
Our specialists take these features into account and prepare documents in the required form - indicating the correct wording, an apostille (if necessary) and compliance with the requirements of a particular country.
In practice, errors often occur that lead to re-submission of documents, refusals or delays.
The main ones are:
In addition, some clients make copies themselves and bring ready-made photocopies to the notary, which is contrary to the rules. The notary himself makes a copy from the original and is responsible for it.
To avoid mistakes, contact trusted agencies that control the entire process.
With the development of digital technologies in Ukraine, it became possible to issue electronic notarized copies of documents. They have the same legal force as paper ones, but are used mainly in electronic document management - when submitting online applications, in the "Diya" system, for government services, tax reporting, and business registration.
An electronic copy is issued in the presence of a notary, signed with an electronic digital signature and can be uploaded through a special registry. This speeds up the process of interaction with government agencies and is suitable for users working remotely or located abroad.
On tourservice.com.ua you can order preliminary preparation of documents for an electronic notarized copy and receive it within one business day. We will explain how to use it, which authorities to submit it to, and provide legal support at all stages of registration.
When entering into an inheritance, a notarized copy of documents plays a decisive role. It allows you to officially confirm family ties, property rights, wills and other legal grounds. Notaries require certified copies of death, marriage, birth certificates, as well as title documents for property. Without them, it is impossible to start the inheritance procedure, especially if the testator lived abroad.
In the case of international inheritance (for example, when inheriting real estate in Germany or Poland), notarized copies of translations must be accompanied by an apostille or consular legalization. You can read more about this on the Notaries of Europe website. Our specialists at tourservice.com.ua know how to correctly draw up such documents and submit them to notary and consular authorities without delays and errors. How to verify the authenticity of a notarized copy. Sometimes it is necessary to make sure that the copy was actually certified by a notary and is not a fake.
You can verify the authenticity of a notarized copy in several ways:
In case of suspicion, the receiving party can contact the notary indicated in the document and request confirmation.
We at tourservice.com.ua guarantee that all notarized copies issued through us are officially registered and can be verified through open government sources. Notarized copy and apostille - what is the difference. Many people confuse the concepts of "notarized copy" and "apostille", considering them interchangeable. In fact, these are two different elements of the execution of international documents. A notarized copy confirms that the duplicate corresponds to the original.
Apostille is an international form of legalization that confirms the authenticity of the notary's signature and his powers. An apostille is issued by the Ministry of Justice or the Ministry of Foreign Affairs and is used when submitting documents abroad, to countries that have signed the Hague Convention. It is impossible to obtain an apostille on a copy without prior notarization. More information about the apostille procedure is available on the official portal of the Ministry of Justice of Ukraine.
On tourservice.com.ua you can order both notarization and apostille. We support the entire process: from translation to final legalization of the document for presentation abroad.
Being outside of Ukraine does not mean that it is impossible to obtain a notarized copy of a Ukrainian document. In many countries, there are Ukrainian consulates where you can obtain notarized copies recognized in Ukraine. These copies are especially relevant for submission to Ukrainian courts, the Ministry of Internal Affairs, educational institutions, banks, or for representing interests under a power of attorney.
For example, at the Ukrainian Consulate in Warsaw or Berlin, you can certify a copy of your passport, diploma, certificate, and other official papers if you are physically in the country.
In this case, Ukrainian legislation applies, and the consular fee replaces the notary tariff. Important: consuls cannot always certify all types of documents.
In some cases, a notarized copy is issued only in Ukraine, and in the country of residence - through a local notary with subsequent apostille. That is why before registration, we recommend that you seek advice on tourservice.com.ua: we will tell you whether remote registration is possible, whether legalization is needed, and which path will be the fastest and most legally correct.
Registration of a notarized copy is not just a formality, but a legally significant step that ensures the security, legality, and acceptance of your document in official authorities.
A notarized copy serves as proof of the authenticity of the original and is used in all areas: from private applications to complex international procedures. If you are applying for a visa, enrolling in a foreign university, opening a bank account or conducting a court case, a certified copy of a document is a guarantee that your application will be considered without refusal. It allows you to avoid handing over the original, minimizes the risks of loss, forgery or data leakage. And most importantly, it is recognized in all state and international structures.
Our team at Tourservice.com.ua provides a turnkey notarization service: we will check the document, perform the translation, coordinate it with a notary, prepare a copy and deliver it to you in person or via Nova Poshta. We work throughout Ukraine and consult clients abroad. We take into account the requirements of a specific embassy, court or organization and prepare documents so that they are accepted the first time. Our goal is to provide you with more than just a piece of paper with a seal, but the confidence that you are acting legally, competently and professionally. Order notarization from us - and get a document that works.